5 Ways AI Is Changing the Managed Print Industry

Home > 5 Ways AI Is Changing the Managed Print Industry

5 Ways AI Is Changing the Managed Print Industry

November 20, 2023

Artificial Intelligence (AI) is a popular topic in many industries – including Managed Print. In fact, AI has become an integral part of many office printers and the software that supports these devices.

This technology has expanded in recent years and is helping print users and their administrators do more with less. AI helps to identify and reduce inefficiencies that could otherwise waste time and money.

Here’s some key ways that AI is changing the Managed Print industry:

1. Paper Alignment and Image Quality

Some of today’s large format printers have implemented AI for intelligent media handling. This technology assists with paper loading and automatically analyzes the type of paper to optimize initial print settings.

In fact, printers of various types and sizes, including office multifunctional printers (MFPs) are using AI to increase image quality and color consistency while using a high-speed image processing engine. Additional uses for AI differ by manufacturer and device model, but also may include advanced security features and improvements in operational design.

2. Predictive Analytics for Just-in-Time Toner Replacement

AI is well-known for being skilled in predictive analytics. That’s why managed print software such as FM Audit Utility is perfect for collecting daily device use information and estimating when a toner cartridge will be depleted. How a business uses this software is up to them, but it is common to set an automatic notification or order for more toner when a cartridge is estimated to have a 20 day supply of toner left. This method works well to deliver a new toner cartridge before the old one runs out – less hassle and increased device uptime.

As a side note, if a low toner warning message is displayed take out the toner cartridge shake it and reinstall in order to ensure that all of the toner is used, before recycling the empty cartridge.

AI-enabled technology is also being used to make other predictions, such as the need for scheduled maintenance. Data has shown that algorithms are effective in making these predictions so that network administrators can schedule maintenance when needed and at more convenient times that will reduce the chances for office worker disruption.

3. Reports for Maximizing Fleet Efficiency

The predictive power of AI can also provide additional insights into a print fleet, whether within a single building or across a network of branch locations nationwide. Understanding who is printing, how they print, what they print, and when they print paints a comprehensive picture of your current usage. This information offers valuable insights into potential minor or major changes that could enhance print fleet security, efficiency, and employee productivity.

At Folo Tech, we are here to help you design a print fleet that adapts to your evolving business needs.

4. Monitoring Endpoints for Suspicious Behaviors

Identifying a potential cyberattack can be tricky. And cyberthreats often strike during non-working hours. That’s why you need AI-enabled systems to monitor your network 24/7. Remember that your cybersecurity plan should include all of your endpoints – including your printer fleet.

It’s essential for any business to know, understand and address their cybersecurity risk.

5. Voice Operation Options

Many of today’s business MFPs can be configured to include assistive options such as voice operation. Using a microphone and an external speaker, a user can speak to the device’s AI system, give selected commands and hear audible confirmation of their choices, all while operating the device.

Working with a Managed Print Services Provider

Relying on the expertise of a Managed Print Services provider, like Folo Tech, can assist you in streamlining your print fleet. And we’re got the tips and tricks to share with you to make sure your printing and copying projects run smoothly.

Click on the picture down below for more information, we provide 7 days FREE TRIAL for our service and various brand of photocopier machine, to experience our after sales service and machine performance.