How to Choose a Suitable Copier for Your Business? (2)

Nowadays, choosing the right copier is crucial to ensure the smooth operation of your business. There are many types of photocopiers on the market, with various functions and different prices for you to choose from. Therefore, we have compiled the most common questions you will encounter when looking for a multifunction printer (MFP).

4. Have You Planned for Consumables and Service?

The upfront cost of the photocopier is an important consideration. You should also budget for the total cost of ownership of the photocopier. Over time, consumables such as ink or toner cartridges can become very expensive. You also need to decide whether to pay for the service or sign a service contract. The difficulty of replacing consumables and the cost of replacing consumables are important factors that need to be considered when choosing a copier. After all, replacing toner and ink is probably one of the most common services performed by a copier during its life.

5. Choosing a Reputable Brand

There are many trusted brands in the industry, such as Ricoh, Canon, Epson, Brother & etc. Each company provides its own unique products and functions. Offering you various options when buying a new copier so that you could make the most informed decision. The brand you choose must continue to provide support and parts for your copier in the future. For decades, well-respected companies in the industry have been committed to building their reputation.

However, more important is choosing a reliable local distributor. The local distributor will become your service provider, and the customer experience between dealers may vary greatly. Ask about their typical response time, billing process, how you will order additional toner and supplies, and what is or is not included in their service agreement.


6. Will it Work with Your Existing Equipment?

Are you a Mac office or a PC office? Is this an important consideration when choose a copier? Actually it is! Are there different solutions to integrate your system with the new copier? There are different solutions offer by various brand and various product.

These are important questions to ask before making the final purchase decision. Ensuring compatibility with the existing equipment in the office is crucial. Are all the basic functions you determined can be used in your office, or are they specific to a specific operating system or other network factors?

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