The Role of Copiers in Workspaces: Still Relevant or Outdated?

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The Role of Copiers in Workspaces: Still Relevant or Outdated?

July 4, 2025

As more businesses embrace hybrid work models, many question the relevance of traditional office equipment—especially the photocopier. Is it still necessary when documents can be shared digitally? Surprisingly, the answer isn’t as simple as “yes” or “no.” Here’s why copiers still hold value in the hybrid era:

1. Bridging the Gap Between Physical and Digital

Even in digital-first offices, there’s often a need to convert paper documents into editable or shareable files. Modern copiers double as high-speed scanners, allowing remote and on-site teams to collaborate effortlessly by scanning, emailing, or storing documents directly to the cloud or team folders.

2. Secure Document Handling

When sensitive documents need to be signed, copied, or stored physically—especially in industries like legal, finance, or healthcare—copiers still play a crucial role. Advanced models offer encrypted printing, user authentication, and secure data erasure, protecting company information better than basic desktop printers.

3. Reducing Bottlenecks in Office Visits

Hybrid workers who occasionally come into the office may still need to print or copy documents. Having a reliable copier prevents delays, allowing them to complete administrative tasks efficiently during their short in-office windows.

While their role is evolving, copiers are far from outdated. In fact, they’ve become smarter, more secure, and better integrated into hybrid workflows. The key is using them as multifunctional productivity hubs, not just machines for making copies.

Working with a Managed Print Services Provider

Relying on the expertise of a Managed Print Services provider, like Folo Tech, can assist you in streamlining your print fleet. And we’re got the tips and tricks to share with you to make sure your printing and copying projects run smoothly.

Click on the picture down below for more information, we provide 7 days FREE TRIAL for our service and various brand of photocopier machine, to experience our after sales service and machine performance.