Choosing the Right Copier Features for Your Office

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Choosing the Right Copier Features for Your Office

April 18, 2025

When it comes to choosing the right photocopier for your office, the wide range of features available can be overwhelming. From basic copying to advanced networking and finishing options, not every feature is necessary for every business. To help simplify your decision, here are three essential features to focus on based on your office needs:

1. Printing Speed and Volume Capacity

If your office handles high volumes of printing daily, speed matters. Look for a copier with a high pages-per-minute (PPM) rate — typically 25 PPM or more for medium to large offices. Also, consider the monthly duty cycle, which tells you how many pages the machine can reliably handle each month. Choosing a copier with the right speed and capacity ensures efficiency without overworking the machine.

2. Multifunction Capabilities

Modern offices benefit greatly from multifunction printers (MFPs) that combine printing, scanning, copying, and sometimes faxing in one device. This not only saves space but also improves workflow. Features like automatic duplex printing (double-sided printing), scanning to email, and mobile printing are especially valuable in a flexible and fast-paced environment.

3. Cost-Efficiency and Maintenance

Beyond the purchase price, consider the total cost of ownership — including toner/ink costs, paper usage, and maintenance. Some copiers are designed to be more cost-effective in the long run with high-yield cartridges and energy-saving modes. It’s also wise to choose a model with easy maintenance and local technical support to minimize downtime.

When selecting a photocopier, it’s important to evaluate what your team actually needs — not just the latest bells and whistles. By focusing on printing speed, multifunction capabilities, and overall cost-efficiency, you can make a smart investment that supports your office productivity and budget.

Working with a Managed Print Services Provider

Relying on the expertise of a Managed Print Services provider, like Folo Tech, can assist you in streamlining your print fleet. And we’re got the tips and tricks to share with you to make sure your printing and copying projects run smoothly.

Click on the picture down below for more information, we provide 7 days FREE TRIAL for our service and various brand of photocopier machine, to experience our after sales service and machine performance.